Interview reminder email template.

Updated 5 October 2026

What should this message include?

A reminder is not a new invitation. Keep it brief and repeat only the details a candidate needs on the day.

• The role and company name.
• The date, time and time zone, exactly as in the invitation.
• The joining link or address, placed where it is easy to find.
• Any preparation, such as a document to bring or a microphone to check.
• A contact for last minute problems.

Email template

Subject: Reminder: your [Role] interview at [Company] on [Date]

Hello [Candidate name],

This is a reminder about your interview for the [Role] position at [Company].

Date: [Date]
Time: [Time and time zone]
Join here: [Interview link]

The interview will take about [Duration]. Please join a few minutes early so we can start on time.

If you can no longer attend or need a different time, reply to this email as soon as you can and we will find another slot.

Kind regards,
[Recruiter name]
[Company]

WhatsApp template

Hello [Candidate name], a reminder of your [Role] interview with [Company]: [Date], [Time and time zone].

Link: [Interview link]

Can not make it? Reply here and we will find another time.

What should you change before sending?

• Timing: send the main reminder the day before, and a second only for roles where no shows are frequent.
• Tone: keep it friendly and neutral, never suggesting that the candidate might forget.
• Contact details: give a person who is actually available on the interview day.
• Reschedule option: keep the line that makes it easy to move the slot.

Mistakes to avoid

• Sending reminders in a different time zone from the invitation.
• Sending three or more reminders, which feels like pressure.
• Changing the link or the format in the reminder without saying so clearly.